Sharing Workflows

Workflows on Rowan can be shared with specific people by email, through a public link, or through a temporary public link. Workflows can also be shared just with Rowan's support team.

To share a workflow, click on its name and select "Share" from the dropdown. The sharing modal shows who has access, the workflow's general access setting, and whether it is shared with Rowan support.

Creating a public URL

In the sharing modal, set "General access" to "Public". When general access is set to public, anyone with the link can view the workflow without a Rowan account. Click "Copy link" to copy its URL, or expand "Link (public)" to see the URL and QR code. You can also enter a custom URL in the expanded link details to create a more descriptive link.

To end public access, set "General access" to "Private". People with access through an individual invitation or project sharing can still view the workflow.

Creating a temporary URL

In the sharing modal, set "General access" to "Temporarily shared". Choose how long the workflow should be publicly visible, from 15 minutes to 1 week, and click "Set". The modal will show when public access expires.

Click "Copy link" to copy the temporary public URL, or expand "Link (temporary)" to see its URL and QR code. Anyone with the link can view the workflow without a Rowan account until the share expires. To end public access early, set "General access" to "Private".

Sharing with Rowan

If you would like Rowan's support team to see a workflow, turn on "Share with Rowan support?" in the sharing modal. Keep "General access" set to "Private" if you do not want a public link.

Click "Copy link" to send the workflow's URL to the support team. Turn off "Share with Rowan support?" to stop sharing with the team. Individual invitations and public access are controlled separately.

Sharing a workflow with specific people

In the sharing modal, enter one or more email addresses in "Add people", separated by commas or spaces. Choose a duration in "Share for", or choose "No expiration", then click "Share". Keep "General access" set to "Private" to limit access to people with an invitation or existing project access.

Recipients need a Rowan account with a verified email address matching the invitation to view the workflow. Rowan will send an invitation if the recipient does not already have a verified account. This shares the individual workflow; to collaborate on an entire project, see sharing projects within an organization.

The "Shared with" list shows each recipient and when their access expires. Use the renew icon to apply the duration currently selected in "Share for", or the remove-access icon to revoke an invitation.